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The
Company Secretary is one of the two officers that every company must
have to fulfil the basic requirements of UK Company Law.
Even if the Director conducts day-to-day business entirely alone it is
a requirement that another person takes on the role of Secretary.
Duport Associates Limited performs this role for clients who do not have
a suitable person willing to accept the role or for non-UK residents
who require a signatory within the UK.
Requirements
To appoint Duport Associates Limited as Company Secretary you need to
-
- Tell us your forwarding address.
- Tell us where we can contact you by
telephone, fax and/or email.
- Pay for your first year (Annual Fee £120.00
including VAT).
- Provide full information to enable
us to keep the Statutory Company Register.
- Provide ID and address verification
to meet the government's compliance rules.
Correspondence
Our Company Secretary
fee covers the cost of reasonable handling of official company documents,
which will be sent via the normal postal service. This service does
not cover Trade correspondence or the use of express or courier services
(except by prior agreement).
Responsibility
Duport Associates
undertakes to countersign approved documents under the Director's instructions.
Duport Associates Limited will not become involved in the affairs of
the company or take responsibility for contracts or any trade matters.
Duport relies on the Director(s) providing correct, up-to-date information
to maintain the Register of officers, addresses, beneficiaries, business
classification and other matters affecting the constitution of the company.
Secretaries are not allowed to sign company accounts, which remain the
full responsibility of the Director(s).
Annual Return
Duport
Associates will complete and file the Annual Return on behalf of the
company if the contract is current at the due date. This includes payment
of the official filing fee.
The Director is responsible for providing correct information and indemnifies
Duport Associates Limited against all liability for false or inaccurate
declarations based on information provided to, or withheld from us.
Contact Information
The Director(s)
must inform Duport of changes to contact information. If mail or other
correspondence is returned undelivered we will be obliged to inform
the appropriate authorities that we have lost contact with your company.
Renewal
A
renewal invoice is issued each year several weeks prior to the renewal
date. If payment is not received this service ceases and Duport will
resign from this role and notify Companies House.
Change
of Company Secretary
The client is
free to appoint a replacement Company Secretary at any time if circumstances
change whereupon Duport Associates Limited will resign with no further
charges.
If a new Company Secretary is to be appointed it is essential to notify
Companies House on Form 288a. Copies of this form will be provided on
request.
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